UPDATE: April 17, 2019
For some reason, I think they changed the rule again. The person who processed my papers said that “verification-only” are only applicable to those who weren’t regular employees to begin with (i.e. those who came as students, dependents, intracompany visa holders, etc.). Otherwise, since I was already registered in the bm online and only changed jobs, I was given the OEC here and don’t have to go to the POEA office in the Philippines.Ish (from the comment section)
If you’re living far from the POLO Tokyo office, I recommend you call or email them first to check the latest OEC procedure. Here is the Tokyo POLO office’s contact page.
Original Post: October 16, 2018
Recently, the POEA just released a new resolution about changing the process of obtaining a OEC.
I went to the POLO office in Tokyo just to found out that they recently changed the procedure and now I need to go to the Philippines POEA office to get an OEC.
What are the changes?
- Tokyo POLO will now need to verify your employment contract
- There will be no issuance of OEC in Tokyo POLO. They will only verify your employment contract then you will need to present it to POEA in the Philippines to get an OEC.
Who are affected by this change?
- OFW who are not yet registered in the Balik-Manggagawa Online Processing System (bmonline.ph).
- OFW returning to Japan the first time after you moved to a new company (i.e. change employer).
What do you need to do?
- You need to prepare the following documents
- Copy of photo page of your passport (original to be presented; valid at least 6 months before your intended departure)
- Copy of Residence Card (with valid visa)
- Copy of Insurance Card (original to be presented)
- Signed written statement (letter form) addressed to Labor Attaché Marie Rose Escalada (indicating all necessary details how you were able to enter Japan and manage to get a job/change employer)
- Employment Contract (signed by you and your employer; in English or with a signed English Translation)
- Employment Certificate or proof of existing employment such as payroll slip or valid company identification card (if you’re working for more than 6 months for the said employer)
- Release letter or Employment Certificate issued by the previous employer
- Company Registration “Tokibo Tohon” (with English translation; signed by translator)
- Go to Tokyo POLO and submit the documents
- After they verify your Employment Contract, schedule an appointment using bmonline.ph.
- Submit the verified Employment Contract in a POEA office and receive your OEC (Note: there are POEA satellite offices so you don’t need to go to the one in Mandaluyong)
Yeah, I know. That’s a lot of documents, right? Shoganai 🙂
You can read the actual resolution document in here.
PS: You might notice that the documents in the resolution document is not the same with the one I listed above, but those are the list of documents Tokyo POLO just asked me to submit when I did my last visit there. Feel free to contact them if you want to make sure.